Booking A Zoom Room

Description

Step-by-step guide on how to book a Zoom Room using Google Calendar resources.

Instructions

1. Create a New Event in Google Calendar

Open Google Calendar.
Click “+ Create” or click directly on the desired time slot to open the event editor.

2. Add Meeting Details

Fill in the usual details:

Title
Date and Time
Guests (optional)
Description/Agenda

3. Add Zoom Video Conferencing

Click on “Add video conferencing” and select Zoom Meeting.
This option appears if you have the Zoom for Google Workspace add-on installed.

If you don’t see this:

Click the three dots in the event window > Add conferencing > Zoom Meeting.
Or install the Zoom for Google Workspace add-on.

4. Add a Zoom Room as a Location or Room Resource

In the event editor, click “Rooms” or “Add rooms”.
Browse or search for the appropriate Zoom Room (e.g., “Cubo-Soho-Square”).
Click the room to add it. It will appear under “Rooms”

5. Check Room Availability

The room/resource will automatically decline if there’s a conflict.
If the room is available, it will be added and shown in the event summary.

6. Save and Send Invites

Click Save.
When prompted, send invitations to guests and the room.

Your Zoom Room is now reserved for that time, and it will show:

On the Zoom Room controller (for touch-to-join).
In the Google Calendar room resource.
Within the Zoom meeting invitation (if conferencing was added).